度假式會議籌備秘訣
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????? 永遠不要把律師放在會議議程的首位：“遵守《薩班斯－奧克斯利法案》（Sarbanes-Oxley）既不是什么新鮮事，也不會提起人們的興趣。” ????? 晚會邀請舞林高手助陣。“娛樂活動要成功得有人帶頭，造成與會者與星共舞的印象，”莫蘭表示。“如果有必要，還可以付費請些人。” ????? 接受事實：無論安排什么樣的娛樂活動也“永遠無法取悅所有人。就算能請到甲殼蟲樂隊獻唱，可能還是會有人抱怨。不用放在心上。” ????? 會議室“座椅不要連在一起，擺得整整齊齊。隨意一點。我喜歡獨立的空間。如果我非得和別人挨在一起坐，我寧愿選擇坐在黑暗的邊角里——或者更準確地說是游泳池邊上。” ????? 進門時檢查手機。“在現在的大多數美國職業高爾夫球賽事（PGA events）中，必須在門口檢查所有能發出聲音或接收信息的手機，”莫蘭進一步解釋道：難道我們手頭上的工作還不如一場高爾夫球賽重要嗎？ ????他承認，強制要求與會者在把手機或掌上電腦（PDA）放在門口可能不切實際。“這樣做無異于簽到時把與會者的雙手綁起來。” ????? 控制幻燈片的使用。“毀掉會議最好的方法是什么？答案是：從早八點到下午四點安排各種幻燈片展示，”莫蘭指出。“可以用討論和有意義的交流取代幻燈片展示。”只要有可能，就盡量采取這種做法。 ????? 不要再提供莫蘭所謂的“小玩意兒”（tchotchkes——形容小裝飾品或紀念品的依第語）。如果你想過提供鑰匙扣和飛盤這些便宜的贈品，趕緊打住。人們會把這些看成開支，心想這些都是用他們下一年的獎金購買的。” ????? 注意，“肯定有人會喝醉酒。你沒法對別人的醉酒行為負責，”莫蘭稱。“只要去酒吧，一定要貼上告示：‘敞開喝吧——反正你還年輕，前途無量，也愿意換工作。’” ????? 假設度假式會議中任何人的任何行為都有可能會出現在YouTube上。向需要提醒的人說清楚這一點。 ????但最重要的或許是提交一個現實的日程安排。“很多會議都包含了過多的項目，時間安排也不現實，”莫蘭指出，這無異于空頭支票，就相當于企業“早晨表示，我們要解決世界饑餓問題；而在午餐后，又說我們要解決中東地區的和平問題。” ????你要做的是，在安排休假時與老板以及其他對這次會議的成功具有重要影響的上級進行溝通，就有限的會議時間內他們認為必要且現實的結果進行討論。之后，再據此做出相應的日程安排。 ????祝你好運——另外，別忘了帶上防曬霜哦。 ????反饋：在你參加的度假式會議中，最美好（或者最糟糕）的經歷是什么？歡迎發表評論。 ????譯者：喬樹靜/汪皓 |
????? Never put a lawyer first on the agenda: "Sarbanes-Oxley compliance is neither new nor uplifting." ????? Invite someone who will dance in the evenings. "The success of the entertainment depends on someone getting up there early in the evening to pretend they are on Dancing with the Stars," says Moran. "Pay someone to dance if you have to." ????? Accept the fact that whatever entertainment you line up "will never please everyone. If you had the Beatles play, someone would complain. Get over it." ????? In meeting rooms, "spread out the chairs. I like my space and, if I have to sit too close to people in chairs that are connected to each other, I go to the dark side -- probably better described as poolside." ????? Check cell phones at the door. "At most PGA events today, all devices that can ring, ping, or otherwise receive or send messages must be checked at the gate," Moran notes -- and isn't the business at hand at least as important as a golf game? ????He admits that obliging people to surrender their cell phones and PDAs at the door may be impractical. "An alternative is to have everyone tape their thumbs to their index fingers upon registration," he says. ????? Limit PowerPoint. "A surefire way to kill a meeting? Line up PowerPoint presentations from 8 a.m. to 4 p.m.," says Moran. "Alternatives include discussions and meaningful exchanges." Wherever possible, go with those. ????? What Moran calls tchotchkes, a Yiddish word for trinkets or souvenirs, "are so over. If you are thinking of cheap giveaways like key chains and Frisbees, don't do it. People will see that expense and think it will cost them next year's bonus." ????? Be aware that "people will drink too much. You are not responsible for anyone else's drunken behavior," Moran says. "Put a sign over each bar that says, 'Drink Heavily -- Remember You Are Young, Marketable, and Willing to Relocate.'" ????? Assume that anything anyone does at an off-site could show up on YouTube. Mention it to anyone who seems to need reminding. ????Perhaps most important of all: Present a realistic agenda. "Too many meetings include way too many items with wildly unrealistic timeframes," Moran observes, with pie-in-the-sky goals that are the business equivalent of saying, "In the morning we will solve world hunger and after lunch, we will fix the peace process in the Middle East." ????Instead, as you fill up that blank sheet of paper, sit down with your boss and any other higher-ups with a stake in the meeting's success and talk about what outcomes they see as both essential and achievable in the allotted time. Then construct your agenda accordingly. ????Good luck -- and don't forget to pack sunscreen. ????Talkback: What happened at the best (or the worst) off-site meeting you ever attended? Leave a comment below. |
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